This is a legal agreement between you, the client, and us, the image supplier. You will
be deemed to have accepted all the terms of this Agreement in respect of any image
you receive or download (including preview images and thumbnails) unless, in the case
of images delivered by physical means, you notify us to the contrary and return all the
images to us within 5 days of receipt.


1.1 “Agreement”: all the terms of this Agreement including these terms and conditions, all
terms set out in the delivery note and any terms set out in the invoice. The terms set
out in the delivery note and the invoice replace these terms and conditions to the
extent of any inconsistency.
1.2 “Digital Image”: any Image other than a Physical Image.
1.3 “End User”: your customer or client for, and the ultimate user of, the Images.
1.4 “Image”: any image which has been selected (whether by you or by us on your
behalf) for the purposes of licensing reproduction rights.
1.5 “Image Carrier”: any disk, memory stick, hard drive or other physical medium
containing Digital Images.
1.6 “Licence”: the licence set out in clause 4.
1.7 “Licence Fee”: any sum(s) payable by you to us in respect of the Licence.
1.8 “Physical Image”: any transparency, negative, print or other image in analogue
physical form.
1.9 “Return Date”: the date by which Physical Images must be returned as specified on
the delivery note or licence. If no date is specified, the Return Date shall be four weeks
from the date of the delivery note.
1.10 “we”: the image supplier.
1.11 “you”: our client.
1.12 References to clauses are to the clauses of these terms and conditions.


2.1 This clause 2 applies to Physical Images delivered to you by post, by courier or any
other means and to Digital Images delivered to you on an Image Carrier.
2.2 The Images and any Image Carrier are submitted on loan at your request, on
approval only. Our delivery note lists the Images delivered to you, which shall be deemed to
have been received complete and in good condition unless we receive notification of any
discrepancy or damage within 48 hours of receipt (not counting Saturdays, Sundays and bank
2.3 The Images and any Image Carrier belong to us at all times. All Images are your
responsibility from the time we despatch them until we receive them back. In the case of
Physical Images you are urged to take out insurance to cover the total value of the Images
2.4 We reserve the right to charge you any service fee specified in the delivery note to
cover administrative costs and despatch of the Images on each submission and resubmission
of the Images whether or not reproduction rights are required or granted. Any such service
fee shall be non-refundable unless otherwise specified. We will deliver Images to you by the
most appropriate safe method which affords proof of delivery, and may invoice you for the
delivery costs.
2.5 You must pay the rental fee specified in the delivery note until we receive the Images
back. Payment of the rental fee does not entitle you to retain any Image after its Return Date.
2.6 You must return Physical Images and any Image Carrier to us by a safe method
which affords proof of delivery. You must arrange adequate protection for Images in transit.
You must enclose a delivery note detailing and totalling the returned Images and must send a
copy of that note by separate post, fax or email. Digital Images must be deleted in accordance
with clause 6.3 or clause 12.2.
2.7 You must immediately notify us in writing of any loss or damage. You must pay us
compensation for each Image lost or damaged at the rates specified on the delivery note
which are a genuine pre-estimate of the loss which we will suffer. Any Image returned without
its mount or with its caption or other mount data missing or defaced may incur a replacement
charge at the rate set out in the delivery note. Payment of compensation does not entitle you
to any additional rights in the material. An Image subsequently found must be returned
immediately. If it is undamaged you will be credited with any compensation paid less a rental
fee at the rate set out in the delivery note from the Return Date to the date the Image is
returned. Such credit will never be less than 20% of any compensation paid.


3.1 This clause 3 applies to Digital Images (including preview images and thumbnails)
downloaded by you, delivered to you online, or delivered to you by email or other purely
digital means.
3.2 You agree to be bound by all the terms of this Agreement when you set up your user
account with us and you confirm your acceptance of these terms and conditions each time
you download any image, whether or not you have logged in or set up a user agreement.


4.1 Subject to the terms of this Agreement, we grant to you a non-transferable, non-exclusive
(unless otherwise agreed in writing) licence, on payment of the Licence Fee, to reproduce the
Images during the licence period, in the territory and for the purposes specified in the delivery
note or the invoice.
4.2 Use of the Images is strictly limited to the purpose, medium, licence period, print run,
placement, size of licensed material, territory and any other terms agreed. Unless otherwise
specified in the delivery note or invoice, the Licence is for single use, meaning a reproduction
in one size for one edition of a single publication in one medium only, published in one
language only. The licence period commences on the date specified on the invoice (or if no
date is specified, on the date of the invoice itself) and is for the full duration specified on the
invoice, but the Licence only comes into effect on payment in full of the Licence Fee. If the
Licence is for online use no licence for offline use is implied, and vice versa. For example, a
licence to reproduce Images in a printed book does not imply any licence to reproduce the
Images in an e-book. Digital use will be treated as a separate use from physical use, requiring
payment of an additional fee to be agreed in advance.
4.3 You may not grant sub-licences of any of the rights included in the Licence, or sub-contract
any aspects of exploitation of the rights licensed to you, without our prior written consent.
However, you may grant sub-licences to End Users to reproduce the Images on terms that
prohibit those End Users from granting any further sub-licence and require those
End Users to comply with all the terms of this Agreement. You may also sublicense
reproduction rights to printers and other production suppliers solely to the extent necessary
for production purposes.
4.4 We reserve all rights in relation to the Images that are not expressly granted to you under
this Agreement, whether known now, or created later, and whether or not in the contemplation
of the parties at the time of this Agreement.
4.5 We may require you to cease all use of any of the Images if we reasonably believe that
your use of such Images infringes the intellectual property rights of any third party, or breaches
any applicable law or regulation. In this instance, we may, at our option either:
(a)provide you with alternative Image(s) so as to avoid the infringement; or
(b)terminate this Agreement immediately on written notice in respect of the relevant Images.


5.1 You must comply with all applicable laws and regulations in performing your obligations
and exercising your rights under this Agreement.
5.2 You must not incorporate Images (or any part of them) into a logo, trade mark or service
5.3 Images must not be used as references for creating drawings or other visual works unless
expressly agreed by us in writing.
5.4 Images must not be used in comps, presentations or layouts, nor may Images be used
in slide projections or other presentations, unless expressly agreed by us in writing.
5.5 Images must not be reproduced more than once within any design, editorial piece,
advertisement or other work product, unless expressly agreed by us in writing.
5.6 A licence to use an Image on or in a product, including a book or magazine cover,does
not imply any licence on your part to use the Image in the advertising or promotion of that
product, except as part of an image of the product itself showing the Image in its context.
5.7 You must not use Images in a pornographic, obscene, defamatory, misleading, unlawful
or offensive manner, whether directly or in context or by juxtaposition with other materials.
5.8 You must comply with any special instructions or restriction on use notified to you by us
before, after or at the time of delivery of the Images, either in the information or metadata
accompanying the Images, the delivery note, the invoice or by any other means.
5.9 Images shall not be altered or manipulated, added to or have any part cropped or deleted
without our prior written consent.
5.10 The Images must not be made available for use or distribution separately or detached
from a product or web page. For example, the Images may be used as an integral part of a
web page design, but may not be made available for downloading separately or in a format
designed or intended for storage or re-use by website users. Similarly, End Users may be
provided with copies of the Images as an integral part of your work product, but must not be
provided with the Images or permitted to use the Images separately. Images must not be
made available on or linked to via websites, products or services such as Pixassa, Stipple
or Clic2c.
5.11 Images may not be modified, reconfigured or repurposed for use in any mobile-directed
web sites or mobile applications that are specifically created for viewing of material on mobile
devices, without our prior written consent which might require payment of an additional licence
fee. For clarification, this restriction on mobile use is not breached if an Image that is licensed
for web site use can be viewed via mobile devices in a “pull” (as opposed to “push”) fashion,
provided it is not so specifically modified, reconfigured or repurposed for this purpose.
5.12 The Images must not, unless expressly agreed by us in writing, be posted on social
networking or file-sharing sites such as Flickr, Plixi, YouTube, Facebook or MySpace.
5.13 You acknowledge the original nature of and agree not to challenge on the ground of
non-originality the subsistence of copyright in Images consisting of skilled photographic
reproductions of artistic works such as paintings, photographs and sculptures.
5.14 You must not use any data mining, robots or similar data gathering or extraction methods.


6.1 You acknowledge that the Images are our valuable property, as are any Digital Images
created from the Images.
6.2 You may store the Images in a digital library, network configuration or similar arrangement
to allow them to be viewed within your organisation or within the End User’s organisation for
planning or production purposes, but you must retain the copyright symbol, our name, the Image
identification numbers and any other information which may be embedded in the electronic files
containing the original Images. Please note under EU Directive 2001/29/EC it is illegal to remove
or alter metadata associated with digital images or publish images on the internet that have had
metadata removed or altered. We are a member of BAPLA which is committed to the IPTC
embedded metadata manifesto(www.embedded metadata.org).You must not remove metadata
information supplied in Images under any circumstances including without limitation from Images
published online.
6.3 When the work product for which the Images were licensed has been created or within 90 days,
whichever is sooner, the Images, including any pre-press or pre-production copies, must be promptly
deleted from your and any End User’s computer or other electronic storage systems.


7.1 Unless otherwise agreed, you must credit us and the photographer or other author of the Image
whenever the Image is used in the form indicated in the credit field or, if there is no such indication,
“© [photographer’s name]/Flowerphotos”. If a credit line is omitted an additional fee equal to 50% of
the original amount invoiced attributable to the Image in question shall be payable by you. Failure to
provide a credit may also breach the photographer’s moral right to be identified under section 77 of
the Copyright, Designs and Patents Act 1988 and equivalent laws in other jurisdictions.


8.1 No reproduction of any Image is authorised until payment in full has been received by us. Any
reproduction by you or the End User before payment in full has been received constitutes an
infringement of copyright and a breach of this Agreement entitling us to terminate this Agreement
immediately on written notice to you.
8.2 Unless otherwise agreed by us in writing, all invoices are payable by you within 30 days.
If you do not make full payment of an invoice on time we reserve the right to charge interest on the
outstanding amount at the rate prescribed by the Late Payment of Commercial Debts (Interest) Act
1998 from the date payment was due until payment is made.
8.3 All amounts due under this Agreement are exclusive of VAT which shall, where applicable, be
paid by you at the prevailing rates on the due date for payment and on receipt of a VAT invoice from us.
8.4 All payments to be made by you under this Agreement (except any deduction or withholding which
is required by law) shall be paid free and clear of any deductions or withholdings for or on account of
set-offs or counterclaims.


9.1 We give no warranties whatsoever as to the existence of any model, property or other releases
associated with the Images.
9.2 We give no warranties whatsoever as to the use of names, trade marks, logos, uniforms,
registered or unregistered designs, artistic works or other material depicted in any Image which
may be subject to intellectual property rights or other restrictions.
9.3 You must satisfy yourself that all releases, consents, licences or permissions as may be required
for use of the Images have been secured. You are solely responsible for obtaining all such releases,
consents, licences or permissions and the Licence is conditional in each case on your obtaining them.
You must not rely on any representation in this connection which may be made on our website and
may only rely on an express representation given specifically to you by us in writing.
9.4 We do not warrant the accuracy of the captioning, keywording or any other information associated
with the Images. You must satisfy yourself that all such information is correct.


10.1 You shall keep separate and detailed records of all uses of the Images to enable us to verify your
compliance with the terms of this Agreement. After giving written notice of 10 days, we, or any other
person authorised by us, may inspect your records, premises and/or servers during normal business
hours, and take away copies to verify the information provided by you. This right of inspection shall
remain in effect for a period of one year after the expiry or termination of this Agreement.


11.1 You agree to indemnify and hold us harmless against any claims, damages, losses, expenses
or costs (including any direct, indirect or consequential losses, loss of profit and loss of reputation
and all interest, penalties and legal costs and other expenses) arising in any manner whatsoever from
or as a result of your unauthorised use of any Image supplied by us to you, or any other breach by
you of any of your obligations under this Agreement.


12.1 We may (by written notice to you) terminate this Agreement immediately if:
(a) you fail to pay any amount due under this Agreement in full within 14 days of its due date and
this failure is not remedied within 7 days of receipt of written notice to this effect; or
(b) you commit any material breach of your obligations under this Agreement which inescapable of
remedy, or if capable of remedy, is not remedied within 14 days of our giving written notice requiring
the breach to be remedied; or
(c) you cease, or threaten to cease, to carry on business, or any of the following events occur in
respect of you or any of your holding companies:
(i) a proposal is made for a voluntary arrangement or for any other composition scheme or
arrangement with or assignment for the benefit of creditors;
(ii) a resolution for winding-up is passed;
(iii) a petition for winding-up is presented, or an application is made for the appointment of a provisional
liquidator, or a creditors’ meeting is convened;
(iv) a receive r, administrative receiver or similar officer is appointed over the whole or any part of your
business or assets; or
(v) an application is made either for the appointment of an administrator or for an administration order.
12.2 On any expiry or termination of this Agreement the Licence shall automatically terminate and there
must be no further use of the Images. All Physical Images and any Image Carrier must be promptly
returned to us and any other Digital Images must be promptly deleted from your and any End User’s
computer or other electronic storage systems.


13.1 We warrant that:
(a) the Images will be free from defects in material and workmanship for 30 days from delivery
(your sole remedy for a breach of this warranty being the replacement of the defective Image);
(b) we have all necessary rights and authority to enter into and perform this Agreement; and
(c) your use of the Images in accordance with this Agreement and in the form delivered by us will
not infringe any copyright in the Images or any moral rights of the authors of the Images.
13.2 Save where expressly provided, all terms which might be implied into this Agreement or any
collateral contract, whether by statute, common law or otherwise, are hereby excluded to the
maximum extent permitted by law.
13.3 Nothing in this Agreement shall operate to exclude or limit our liability for :
(a) death or personal injury caused by our negligence;
(b) any breach of the terms implied by section 12 of the Sale of Goods Act 1979 or section 2 of
the Supply of Goods and Services Act 1982;
(c) fraud; or (d) any other liability which cannot be excluded or limited under applicable law.
13.4 We shall have no liability for any losses or damages which may be suffered by you
(or any person claiming under or through you), whether the same are suffered directly or indirectly
or are immediate or consequential, and whether the same arise in contract, tort (including negligence)
or otherwise howsoever, which fall within any of the following categories:
(a) loss of profits;
(b) loss of business opportunity;
(c) loss of contracts;
(d) loss of goodwill; or
(e) loss arising from damaged, corrupted or lost data; provided that this clause 13.4 shall not prevent
claims for direct financial loss that are not excluded by any of categories (a) to (e) inclusive of this clause 13.4.
13.5 Subject to clause 13.3, our liability, whether in contract, tort (including negligence) or otherwise and
whether in connection with this Agreement or any collateral contract, shall not exceed the Licence Fee
multiplied by 10.


14.1 You shall not, without our prior written consent, assign, transfer or deal in any manner with this Agreement
or any of your rights and obligations under this Agreement.


15.1 No interest in the copyright in any Image shall pass to you by virtue of this Agreement. Any publication
right (as defined in the Copyright and Related Rights Regulations 1996) and equivalent rights in all other
jurisdictions arising from your or the End User’s use of any Image shall vest in us and you hereby assign and
agree to procure the assignment of all such rights arising to us.
15.2 You will promptly notify us of any actual or suspected infringement of the copyright in the Images within
the licensed territory (“Infringement”) that comes to your attention. You will co-operate fully with us by taking
all steps required by us (in our sole discretion) in connection with any Infringement including, without limitation,
where the Licence is exclusive, proceedings in our name or in the joint names of the parties. You will use your
best endeavours to assist us in any legal proceedings relating to any Infringement.


16.1 This Agreement constitutes the entire agreement between the parties and supersedes and extinguishes
all previous agreements, arrangements and understandings between them, whether written or oral, relating to
its subject matter. Each party agrees that it shall have no remedies in respect of any representation or warranty
(whether made innocently or negligently) that is not set out in this Agreement. No party shall have any claim for
innocent or negligent misrepresentation based upon any statement in this Agreement.
16.2 No variation of this Agreement shall be effective unless it is in writing and signed by the parties (or their
authorised representatives). If there is an inconsistency between any of the provisions of this Agreement and the
provisions of your purchase order, your standard terms and conditions or any other document, the provisions of
this Agreement shall prevail.
16.3 If any court or competent authority finds that any provision of this Agreement (or part of any provision) is
invalid, illegal or unenforceable, that provision or part-provision shall, to the extent required, be deemed to be
deleted, and the validity and enforceability of the other provisions of this Agreement shall not be affected. If any
invalid, unenforceable or illegal provision of this Agreement would be valid, enforceable and legal if some part of it
were deleted, the provision shall apply with the minimum modification necessary to make it legal, valid and
16.4 No failure or delay by a party to exercise any right or remedy provided under this Agreement or by law shall
constitute a waiver of that or any other right or remedy, nor shall it preclude or restrict the further exercise of that
or any other right or remedy. No single or partial exercise of such right or remedy shall preclude or restrict the
further exercise of that or any other right or remedy.
16.5 This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or
formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with
the law of England and Wales. The parties irrevocably agree that the courts of England and Wales shall have
exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with this Agreement or its
subject matter or formation (including non-contractual disputes or claims), save for infringement of copyright or
non-payment of the Licence Fee where it shall be non-exclusive. However, if our business address is in Scotland
or Northern Ireland then the words “Scotland” or “Northern Ireland”, as the case may be, shall be substituted for
the words “England and Wales” in the preceding two sentences of this clause 16.5.

© The British Association of Picture Libraries and Agencies December 2011/Swan Turton LLP

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